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Project Management
Introduction
| Scope
of project management: DCM | Project
Management Framework | Performance
metrics, using EVA jargon | EVA
History |
Cost
Management | EVA | | Cost Estimate
|Resource
Loading Example | Project Management Heuristics
| Procurement Management |
Continuous
Improvement Process
Multimedia
Resources | Scope
| Six Sigma
| Critical Path Method | WHW
| Collaboration | Leadership
| Quality Management | Cost-management
videos |
TUTORIALS:
How to use MS Project |
Comparison
of project management tools
System
Design - The
five major components of a system design are: User
Interface, Data
Design, Process
Design, Communications and Human
Capital
|
Systems Analysis
Feasibility
Studies
|
THE INFORMATION TECHNOLOGY PROJECT MANAGEMENT
LITTLE RED BOOK - draft (pdf format) -
click
here
PROJECT
MANAGEMENT TRUISMS | Coding
Standards | Information
Technology Standards |
Creating
a Project Management Communications Plan -
click here
LINKS - see also
REFERENCES
Introduction
I continue to argue that despite
claims to the contrary contained in the many thousands of books written on the
subject, conceptually, project management is easy. Most adults, for
example,
have already experienced a number of projects, from obtaining a degree, to
buying a house, getting a promotion and so on.
The
real question is whether the outcome of the project was due to serendipity, to
circumstances or accident – that is, whether we managed the project, or
whether the project managed us. Not
much different from time management. Time management implies that we have discretionary time to
manage, for instance.
Project management is as
easy as DCM: Define, Communicate and Manage. More often than
not, the difficulty is in the specialized jargon, such as what is used in the
Earned Value Analysis (EVA).
To be fair, it is true that the
devil is in the details. However, once the DCM concept has been fully
understood, the details can be filled in using a number of project management
frameworks, such as the one below
Followed by measuring, measuring,
measuring, and establishing the appropriate performance metrics.
Project: A project is an
undertaking requiring concerted effort. In project management
circles, a project is usually defined as a temporary effort.
Project
management: BASICS:
Triple Constraint | five different processes
| core competencies | Competing
Projects Criteria | Why projects Fail
| MS Project Management
resources | Other Project
Management Links
Cost
Management
|
Insufficient information
- Traditional management comparing budget to actual |
Earned value analysis
(EVA) - keep track not only of the budget and actuals, but also the
value of the work performed, and left to do. |
 |
 |
Cost-management
videos:
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www.youtube.com/watch?v=oXhgwn-girI
Nov 8, 2011 - Uploaded by projectmanagervideos
Project
Management -
http://www.ProjectManager.com Learn the best way to keep your
project under budget ...
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www.youtube.com/watch?v=pK7fYvrau4k
Jun 20, 2010 - Uploaded by handsonerp
http://projectmanagementzerotopro.com
This tutorial explainsBudgeting Skills.
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www.youtube.com/watch?v=mi2rRKAV-aQ
Feb 9, 2010 - Uploaded by TeacherPhilEnglish
Today's words: Project
management, project head/leader,budget,
timeline/
timetable. I teach ESL EFL ...
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www.youtube.com/watch?v=5DybRTTvrmY
Feb 1, 2012 - Uploaded by projectmanagervideos
Learn how to
manage project finances, create a budget and
manage your expenditure against budget with ...
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www.youtube.com/watch?v=DQYEDejI66Y
Feb 7, 2009 - Uploaded by ehowfinance
Developing a
project budget requires
figuring out the start-up costs, calculating any ... Project
Management and ...
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www.youtube.com/watch?v=2bsO__0fGVA
Mar 11, 2010 - Uploaded by ClarizenInc
http://www.clarizen.com/NewFeaturesInClarizen4_5.aspx
The newbudget indicators
in Clarizen's Project ...
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www.youtube.com/watch?v=YDyzzWa22H0
Jun 4, 2012 - Uploaded by VIPHomescostadelsol
Project
Management guarantees
project: on Time, on Budget,
on Spec and on Quality. No matter the size of ...
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www.youtube.com/watch?v=5DybRTTvrmY
Feb 1, 2012 - Uploaded by projectmanagervideos
Learn how to
manage project finances, create a budget and
manage your expenditure against budget with ...
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www.youtube.com/watch?v=tXUmiRLHd0c
Apr 30, 2012 - Uploaded by UnanetMarketing
Laura Travis of
the International Center for Research on Women - Customer
Testimonial at the 2012 Unanet ...
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www.youtube.com/watch?v=iIS8eKpBpao
Jan 15, 2012 - Uploaded by projectmanagervideos
Project
Management Software
- http://www. ... with
a full expense reporting suite which tells you whether you ...
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www.youtube.com/watch?v=-5KQC0mlMUQ
Aug 29, 2009 - Uploaded by skjana12
http://softleanerp.com
: Use SoftleanERP 2009 for Constructionproject
management, estimation, budgeting ...
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Procurement
Management
Project management.
According to A
Guide to the Project Management Body of Knowledge —2000 Edition,
[Project Management Institute (PMI®) December 2000], project management is the
application of knowledge, skills, tools and techniques to a broad range of
activities in order to meet the requirements of the particular project.
PMI further outlines five different processes
and core competencies required for effective
project management - see figure below
Resource
Loading Example
| Resource Loading
Example |
 |
The
Triple Constraint
The triple constraint consists of
Cost, Performance/Quality & Budget. In other words, the total cost of
a given project is a function of the scope, the schedule and the desired
performance and or quality - How many times have we been asked to expedite
a project, while sticking to the original scope, budget and cost - the
pictures below show that such requests are at best senseless.
 |
 |
| Original Project Scope |
An expedited Project may
require changes in Scope, performance and or cost - something has to
give |
Feasibility
Studies
Technology feasibility
The assessment is based on an outline design of system requirements in terms of Input, Processes, Output, Fields, Programs, and Procedures. This can be quantified in terms of volumes of data, trends, frequency of updating, etc. in order to estimate whether the new system will perform adequately or not. This means that feasibility is the study of the based in outline.
Economic feasibility
Economic analysis is the most frequently used method for evaluating the effectiveness of a new system. More commonly known as cost/benefit analysis, the procedure is to determine the benefits and savings that are expected from a candidate system and compare them with costs. If benefits outweigh costs, then the decision is made to design and implement the system.
Activity Based or Cost Based Study: It is important to identify cost and benefit factors. Cost and benefits can be categorized into the following categories. Basically it is an analysis of the costs to be incurred in the system and benefits derivable out of the system. In a broad sense the costs can be divided into two types 1. Development costs 2. Operating costs
Time Based Study: Contrast to the manual system management can generate any report just by the click of a mouse
Legal feasibility
Determines whether the proposed system conflicts with legal requirements, e.g. a data processing system must comply with the local Data Protection Acts.
Operational feasibility
Is a measure of how well a proposed system solves the problems, and takes advantages of the opportunities identified during scope definition and how it satisfies the requirements identified in the requirements analysis phase of system development.
Schedule feasibility
A project will fail if it takes too long to be completed before it is useful. Typically this means estimating how long the system will take to develop, and if it can be completed in a given time period using some methods like payback period. Schedule feasibility is a measure of how reasonable the project timetable is. Given our technical expertise, are the project deadlines reasonable? Some projects are initiated with specific deadlines. You need to determine whether the deadlines are mandatory or desirable.
Misc feasibility
issues
Market and real estate feasibility
Market Feasibility Study typically involves testing geographic locations for a real estate development project, and usually involves parcels of real estate land. Developers often conduct market studies to determine the best location within a jurisdiction, and to test alternative land uses for a given parcels. Jurisdictions often require developers to complete feasibility studies before they will approve a permit application for retail, commercial, industrial, manufacturing, housing, office or mixed-use project. Market Feasibility takes into account the importance of the business in the selected area.
Resource feasibility
This involves questions such as how much time is available to build the new system, when it can be built, whether it interferes with normal business operations, type and amount of resources required, dependencies, etc. Contingency and mitigation plans should also be stated here.
Cultural feasibility
In this stage, the project's alternatives are evaluated for their impact on the local and general culture. For example, environmental factors need to be considered and these factors are to be well known. Further an enterprise's own culture can clash with the results of the project.
Why Projects Fail
According
to a study published by the Standish
Group roughly 50% of all projects costing over $1 million dollars, fail to
fully meet the scope of the project as defined by the triple
constraint, mostly due for failure to establish SMART (Specific,
Measurable, Attainable, Realistic, Time-bound) goals.
Surprisingly however, at the top of the list is failure to involve users
and lack of executive management support. Below
is a summary of reasons why projects fail.
-
User
Involvement
19%
-
Executive
Management Support
16%
-
Clear
Requirements
15%
-
Proper
Planning
11%
-
Realistic
Expectations
10%
-
Smaller
Project Milestones
9%
-
Competent
Staff
8%
-
Ownership
6%
-
Clear
Vision and Objectives
3%
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Hardworking,
Focus Staff
3%
LINKS
Project
Management World Today
www.pmforum.org
This is an on-line publication that contains notices, reports, news and
information related to project management from around the world.
International
Project Management Association
www.ipma.ch
The IPMA is a nonprofit organization based in the U.K. It promotes PM through
its global membership network of national PM associations.
Project
Management Center
www.infogoal.com/pmc/pmchome.htm
This site is dedicated to those with an investment in PM. The site brings
information together to cut back on Web cruising and provides practical help. It
offers the latest news, articles, software, case studies, links, etc.
PMBoulevard
www.pmboulevard.com/home.jsp
This PM Community connects you to others facing the same PM challenges you do
every day. You can share ideas, compare notes, ask for help, find out the latest
news, purchase materials and access other relevant project management sites.
ProjectZone
www.projectzone.com
The ProjectZone is a community of technology project leaders discovering,
learning, inventing, and teaching each other better ways to lead and manage
teams and projects. The material on this site is written by project leaders for
project leaders as a volunteer effort, and reflects their experiences and
opinions.
NewGrange
Center for Project Management
www.newgrange.org
The NewGrange Center for Project Management was started in early 1997 as a
nonprofit professional organization. Its mission is to further the discussion of
project management as a professional discipline. The focus is a hands-on,
practical approach to project management to determine what really works, why it
works, and how to replicate it consistently.
The
Project Manager's Resource Center
www.allpm.com
ALLPM is a site for Information Technology (IT) project management information
and resources. It is a clearinghouse of discussion forums, resource links,
conference and seminar listings, news releases, contract awards and more.
Project-Manager
www.project-manager.com
This site is an online guide for anyone who must plan, implement and complete a
commercial project. Project-Manager is a learning experience. Here you can get
professional advice. Upgrade personal skills. Exchange ideas. Above all, get
your project up and running on time and within budget. The site also has links
to various Product Depots where you may source equipment, machinery and
supplies.
BASICS
Planning IS staffing – Tech Republic
This
Gartner presentation offers help with planning for the IS department of the
future.
Download
this plan for staffing your IT department
RFQ
template for professional services automation (PSA) software, can help you
diagnose your clients' PSA software needs, estimate costs, and prepare the way
for implementation. Download
this RFQ template for PSA software
End-user
computing best practices
– Tech Republic
This
report outlines key best practices for equipment standardization, lockdown,
asset management and policies enforcement
Gartner
Institute Presentation: Build master IT project managers
- Tech Republic
. Learn
how to build master IT project managers.
IT
documentation worksheets
Are
you preparing to document the details of your infrastructure and procedures?
This workbook download will give you a head start on entering and organizing the
information you need.
IT
glossary explains computer terms in basic English
Use
this list of basic hardware and software terms in your introductory classes to
help new users master the fundamentals of computing
Project
management advice—free for the listening
, Apr 24, 2001, Jerry Loza
Thirty
percent of all IT projects fail. That is one of the opening considerations
included in a great audio program being offered to TechRepublic members by Audible.com
for free. The Essentials of Project Management, which is a part of the Gartner
Group Talking Technology series, is a 42-minute program available over the
Internet
IT
Project Management Research Findings
Ted
Smith, TechRepublic's vice president of community research projects, recently
gave this presentation of TechRepublic's research methods and our latest
research on project management. Download his PowerPoint presentation
Tech
Republics Project Defintiion Template
Description: Meeting
project deadlines is of utmost importance to a project management consultant,
but proper planning can produce the right result. Download TechRepublic
columnist Tom Mochal's project definition template to guide you through the
planning stages…Download
Now!
Keep
track of problems with project issues log
– Tech Republic
Download
this project issues log so that you can keep track of problems and make sure
that they are resolved quickly—before they destroy your project.
Project
change request form
If
you're looking for a way to control scope creep in your projects, use this handy
change request form.
Multimedia
resources
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WHW
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| Collaboration
19:31 Posted:
Feb 2008
Views 453,386 |
Comments 49
Howard
Rheingold talks about the coming world of collaboration,
participatory media and collective action -- and how Wikipedia
is really an outgrowth of our natural human instinct to work as
a group.
Writer,
artist and designer, theorist and community builder, Howard
Rheingold is one of the driving minds behind our net-enabled,
open, collaborative life
 -
20:46 Posted:
Jul 2008
Views 429,144 |
Comments 57
01
Nov 2012
Khoi Tu is a renowned teamwork specialist
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Oct 10, 2008 - Uploaded by nptelhrd
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VIDEO title: Lecture - 34 Project
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Series on
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The links to the
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Assurance vs
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VIDEO title: Lecture - 34 Project
Quality Management author:
nptelhrd description
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Six
Sigma
math.kennesaw.edu/~vkane/LSS%20Info/Overview.pdfShare
File Format: PDF/Adobe
Acrobat - Quick
View
Model for a Quality
Management System
with Lean Six Sigma (LSS). II. 100 Years of... Video
- Process Focus: http://www.youtube.com/watch?v=
G8WI2MgyS7w .... Note
possibilities for LSS Project from
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REFERENCES
Six
Sigma
math.kennesaw.edu/~vkane/LSS%20Info/Overview.pdfShare
File Format: PDF/Adobe
Acrobat - Quick
View
Model for a Quality
Management System
with Lean Six Sigma (LSS). II. 100 Years of... Video
- Process Focus: http://www.youtube.com/watch?v=
G8WI2MgyS7w .... Note
possibilities for LSS Project from
above data: ... Many
Deming lectures follow. ... ISO
9000 International Standards Organization launch first in a series of ..
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youtube.comMay
12, 2010 - 4
min - Uploaded
by MinitabInc
Use Brainstorming tools like Fishbone, CT Tree and Idea Map inQuality Companion
by Minitab. All-in-one Six ...
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youtube.comJul
3, 2011 - 6
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Six
sigma Black
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need Adobe Flash ...
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youtube.comOct
13, 2010 - 10
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by QuikSigma
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youtube.comOct
20, 2012 - 59
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youtube.comDec
13, 2010 - 6
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youtube.comSep
25, 2012 - 4
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Lilly Six
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youtube.comMar
3, 2011 - 7
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by QIMacros
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youtube.comJul
29, 2011 - 5
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Six
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youtube.comDec
23, 2010 - 7
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17, 2011 - 3
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youtube.comDec
31, 2012 - 1
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by RoseHulmanOnline
Popular on YouTube ·
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youtube.comJan
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youtube.comJan
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youtube.comDec
23, 2010 - 7
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youtube.comDec
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youtube.comMar
26, 2012 - 4
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youtube.comDec
20, 2010 - 8
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by sixsigmamoneybelt
Develop Six
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| Tutorials
MS Project
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www.youtube.com/watch?v=ysD4Drml5Y4
Mar 21, 2012 - Uploaded by Andrew Makar
How
to Use Microsoft Project http://www.amazon.com/How-Microsoft-Project-
2010-ebook/dp/B007LB75PO/ If ...
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www.youtube.com/watch?v=nO3Q07cDBiA
Feb 26, 2011 - Uploaded by simonsezittraining
Watch the full
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continue with how
to use the ...
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www.youtube.com/watch?v=sPwURRG9_Gs
Jan 11, 2012 - Uploaded by Dave Litten
Microsoft office
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May 21, 2010 - Uploaded by palaestratraining
PalaestraTraining.com
This video is from our Microsoft Project 2010 ... How
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MS ...
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www.youtube.com/watch?v=9FAORFMc6nk
Oct 7, 2012 - Uploaded by Stephanie Talaway
This is our
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Project that
used for planning, tracking and ...
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channel9.msdn.com/Events/TechEd/...New.../OSP214
Sep 6, 2012
OSP214 Managing
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May 19, 2011 - Uploaded by WhatNow292
how use
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Aug 25, 2011 - Uploaded by avalontraining
Learn how to
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ms-office.wonderhowto.com/how-to/use-task-types-ms...
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www.youtube.com/watch?v=DvJIZ7lCEDw
Jan 1, 2008 - Uploaded by dtarver
http://www.e-ProjectManagers.com
presents a 10 minute video that demonstrates how to create a
master ...
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Leadership
-
17:31 Posted:
Aug 2007
Views 465,398 |
Comments 136
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18:04 Posted
May 2010;
Filmed Sep 2009
Simon Sinek has a simple but powerful model for inspirational
leadership all starting with a golden circle and the question
Simon
Sinek has a simple but powerful model for inspirational
leadership all starting with a golden circle and the question
"Why?" His examples include Apple, Martin Luther
King, and the Wright brothers ... (Filmed
at TEDxPugetSound.)
In
2009, Simon Sinek released the book "Start With Why"
-- a synopsis of the theory he has begun using to teach others
how to become effective leaders and inspire change
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Comparison
of project management tools
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